The Ombudsman - Compliance and Best Practice

The Property Ombudsman’s role is to outline best practice and professional diligence for agencies. This course will look closely at the requirements of the ombudsman and alternative dispute resolution schemes to provide delegates with a clear understanding of how to remain compliant.

The course will provide an overview of how to run an agency well and treat customers fairly, using case studies and examples to enable agents to provide a high level of service. Attendees will learn how to advertise for new business, conduct a market appraisal and avoid complaints or legal action.

Audience

Agents wishing to understand the importance of the Ombudsman rules in order to avoid any customer complaints.

COURSE DATES

The Ombudsman - Following Rules and Best Practice for a Compliant Lettings Business

  • Propertymark Westminster, SW1P 3JS - Tuesday 25th September 2018 13:30 - 16:30
    Fully booked
    Member Price: £85.00 (+VAT)
    Non-member price: £125.00 (+VAT)
  • Propertymark Westminster, SW1P 3JS - Wednesday 5th December 2018 13:30 - 16:30
    Only 4 spaces available
    Member Price: £85.00 (+VAT)
    Non-member price: £125.00 (+VAT)
  • Propertymark Westminster, SW1P 3JS - Tuesday 12th March 2019 13:30 - 16:30
    Spaces available
    Member Price: £85.00 (+VAT)
    Non-member price: £125.00 (+VAT)
  • Propertymark Westminster, SW1P 3JS - Thursday 27th June 2019 13:30 - 16:30
    Spaces available
    Member Price: £85.00 (+VAT)
    Non-member price: £125.00 (+VAT)
  • Propertymark Westminster, SW1P 3JS - Thursday 5th December 2019 13:30 - 16:30
    Spaces available
    Member Price: £85.00 (+VAT)
    Non-member price: £125.00 (+VAT)

Topics

Explanation of redress and alternative dispute resolution
The legislation that relates and emphasises that whilst the Ombudsman is not a regulator he has a particular role in defining best practice in the industry.

The Codes of Practice and the relevant legislation

  • TPO / ARLA Codes
  • Consumer Protection from Unfair Trading Regulations
  • Cancellation Regulations
  • Consumer Rights Act
  • Immigration Act
  • Deregulation Act
  • Housing and Planning Bill

Implications of Non Compliance
Not just legal sanctions but the impact on business in terms of time taken to deal with matters.  The importance of staff being equipped to understand their responsibilities

Understanding what you need to do
A run through the main aspects of business and what you either must do or should do to provide proper and focused customer service to improve your business.

  • General Obligations – treating customers fairly / keep records / avoid conflicts
  • Advertising for new business
  • Marketing the Property
  • Instructions, Terms of Business, Fees, Charges
  • Client Agreement
  • Published material about the property, viewings
  • Offers
  • Referencing
  • Tenancy Agreement, Inventories and Deposits
  • Bonds
  • Rent Collection
  • Management of the Property
  • End of tenancy – deposit disputes and damages
  • Client money
  • Complaints handling, referrals to the Ombudsman

What would you do? 
A series of case studies for delegates to consider and explain their approach and level of award if appropriate.

Summary 
The importance of treating customers fairly and understanding the rules so that complaints do not arise in the first place.

Waiting list

If the date you would like is fully booked and you would like to be placed onto the waiting list, please email courses@propertymark.co.uk with your name, contact details and how many places you would like; if a place becomes available we will then contact you. Alternatively if we have sufficient interest we will try and arrange an additional date for the course to run. 

In-house training

This course is also available in-house. For more information on this please contact the Courses department on 01926 417 787 or email courses@propertymark.co.uk

Alternative dates or locations

To register your interest in alternative dates and locations for this course please email courses@propertymark.co.uk.

Details

Level: Intermediate
CPD: 3 hours

face to face

Face to Face
Training

Meet Your Trainer

Jane Erskine

Jane Erskine

Jane started working at The Property Ombudsman (TPO) as a Case Officer in 2007 and now, as Deputy Ombudsman, she leads a team of 30 Adjudicators and Dispute Resolution Advisors in considering and providing a fair resolution to all cases referred to TPO.

The role of TPO is to resolve disputes between buyers, sellers, tenants or landlords of property in the UK and Agents. The Ombudsman also has a responsibility to contribute towards establishing best practice in the property agency sector. Summaries of cases are regularly published and the Annual Report highlights significant matters within the industry.